Virtual office / Document management:

   Arhion offers you a virtual office service that allows you to run your business as efficiently as possible wherever you are, without the cost of renting traditional office space and without worrying about your administrative duties piling up.
For these reasons, we take on the following duties for you:

– Receiving and managing your mail

– reception of your e-mails and e-mail correspondence in agreement with you

– administrative duties – preparation and printing of all types of documents and document management

– all services related to payment operations – payment orders, electronic banking, bank statements (receipt and handling)

– contacts with banks related to payment operations, loans and all other bank services

– contacts with state, governmental and tax institutions

– handling and managing all the documentation you entrust to us

– other permanent or occasional duties that you want us to perform for you to help you organize your time in the most efficient way possible.

Document management

Arhion Finance will take care of organizing and managing your business and / or private documentation instead of you. Being up to date with all modern trends in the field of digitalization and e-business, today means working on the move. These business requirements in the 21st century have put paperless business in the forefront and made efficient document management one of the essential conditions for successful business. For this reason, we take on the following duties for you:

– receipt of paper and e-mail

– organization and storage of paper and electronic mail

– management of output documentation, both internal and external – creation, sending and storage

– keeping an e-ledger – a book of all companies’ documents

– an electronic archive that gives you (and the persons to whom you assign certain authorizations) an insight into all your internal and external, outgoing and incoming documents, on the go 24/7, on all smart devices (phone, tablet, laptop).

Archive book

From 2021 on, keeping an Archive book has become a legal obligation for all business entities in Serbia, with high penalties for non-fulfillment of this obligation. The Archive book is, simply put, an inventory of all business documentation, input and output, internal and external. This includes everything from the documents on establishment and registration of the company, through contracts with banks, business partners and state institutions and all follow up documents, all official business correspondence, all financial documentation – incoming and outgoing invoices with accompanying documentation, bank statements, etc. and all other documents that appear during the company’s operations. All this documentation must be classified according to the appropriate categories of documents prescribed by law and duly listed and submitted to the competent Archives.

Organizing and keeping the Archive Book is an obligation that Arhion Finance undertakes for you and thus enables you to focus on your business.